AI Scan Robot®

AI Scan Robot®AI OCR Digital Scanner

What if we could read invoices automatically?

The fact that automatic reading of big amounts of invoices coming from business partners could bring huge cost savings is known. But such system is difficult to build with the current state of OCR. One cause of the difficulty for an OCR to convert handwritten and printed characters to digital symbols is the endless variety of forms and shapes that individual companies use for their invoices.

Cost reduction achieved by AI Scan Robot®

By using AI Scan Robot®, it becomes possible to read repetitive business data faster and more accurately by analyzing the format of each type of invoice and storing the results as a template. Moreover, as the AI learns through the reading process, the accuracy of the systems increases over time. The more you use it the better it becomes.

Integration with ERP and accounting systems

Any type of ERP or advanced accounting system used for linking sales, inventory, production, accounts management or other processes and management of different kinds of master and customer transaction data in a centralized database cannot work effectively if the input data is not accurate. There does not have to be any concern about data linkage if the system's input goes through AI Scan Robot® and is also checked by human eyes. This process guarantees high accuracy.

Development of AI Scan Robot®

Invoice formats vary widely among companies, which is one reason that OCR, a converter of handwritten and printed characters to digital character codes, does not work well in this application. By analyzing the format of the invoice and setting it as a template, it is possible to read repeat clients' data faster and more accurately.

  • Import invoices with scanner and make them into files
  • Analyze the format of the invoice and make it ino a templat
  • Make the contents of the invoice into a text data
  • Humans check the contents of bills and data
  • Create the data files and link them to the accounting systems
  • AI's learning ability improves reading ability
How to separate sentences in invoices automatically (auto segmentation)
How to separate sentences in invoices automatically (auto segmentation)

With invoices, characters are not arranged in order, but rather the billing source and order details are laid out in columns or in a table. Auto segmentation separates image areas and character areas, analyzes how these sentences are arranged, and decides the order of character recognition automatically.

Automatically convert to text, then a human checks the contents before database linking happens
Automatically convert to text, then a human checks the contents before database linking happens

The data, which has been quickly converted into text, boasts accuracy numbers of 99.6% for English and 99.5% for Japanese with AI alone, but when the final step of a human check is added in, those numbers improve even further. With this done, complete and usable data can be linked with ERP or the accounting system database.